Sub: Security orders
connected with entry into and exit from SEZsSECURITY
ORDERS (General)
A.
GENERAL
Special
Economic Zone (SEZ) is a secured area, the processing area
of which is surrounded by a compound wall and with number
of entries and exist as are approved by the Development
Commissioner. While
units in an SEZ may have their own compound wall and
security, the overall security of the SEZ shall be the
responsibility of the SEZ Developer’s Security Wing who
are expected to man the zone and its gates round the clock
in shifts. Though the entry into non-processing areas are
not intended to be restricted, the same level of
watchfulness is expected to be maintained over the
non-processing area. In addition to compliance with the
SEZ Act, 2005 and SEZ Rules, 2006, it also needs to be
noted that these are soft targets and hence require
intense vigilance at all times. These instructions are
intended to cover movement of goods, vehicles and persons.
It is also reiterated that security can be foolproof only
with zero tolerance procedures and no movement shall be
permitted to any person whatsoever except in accordance
with these instructions.
2.
It shall be the responsibility of the developer to
get the processing area notified by the Development
Commissioner under Rule 11 of SEZ Rules, 2006 and to
construct the compound wall, as prescribed in SEZ Rules,
before leasing out space to any unit within the SEZ.
Ideally, each access point should have a separate system
of admitting persons on foot.
3.
An authorised person is one who has been issued
with an identity card in accordance with Rule 70 of SEZ
Rules, 2006. (Instruction 1/2006: SEZ may be referred to)
Such persons are allowed entry into the zone on production
of the card to security personnel at the gate. The
Security staff will ensure that no person(s) enter(s)into
the processing area without a valid Identity Card or
Permit issued by the Development Commissioner of the Zone.
Any other person seeking entry shall be covered by Para B
of these instructions.
4.
Random search of the persons and vehicles will be
done as per specific instructions issued in this regard
from time to time. Details of such searches should be
registered in the diary by the duty officer of the
security detail. The following procedure would be
followed:-
-
Personal search of females will be
done only by women security guards.
ii.
Search shall be carried out with searched person
between security staff and the exit to prevent escape
under any circumstance.
iii.
The person should be asked to declare any item
being carried and should any item be produced,
explanations offered will have to be taken under signature
in hand of the said person. He/she will be detained while
the proper authorities are informed. If the property
declared is not covered by a permission of authorised
officer, it should be brought to the notice of Specified
Officer. Should it be a case of theft, report may be made
to the police.
-
If the person denies carrying any
item unauthorisedly, personal search may be carried
out by running hands over the clothing of the suspect.
In case any item is recovered, procedure as in
(iii) above to be followed.
v.
If the search reveals nothing of interest allow the
person to leave as quickly as possible.
vi.
The search should done in such manner that
individual dignity is not compromised and utmost courtesy
should be shown at all times.
5.
The Security staff will ensure that there is no
crowding at the Zone gate.
6.
They will be always polite, courteous, and tactful
in the discharge of their duties. In case of encounter
with any argumentative individual, attention may be drawn
to the boards placed at the gates.
7.
Security staff are required to be punctual in
reporting for duty. Appropriately uniformed, they shall
sign the duty register when going on and off duty. They
shall not go off duty unless properly handing over to
replacement has taken place.
8.
Units shall be required to furnish individual data
sheets of all employees for whom identity cards are to be
issued and they shall be in the custody of designated
nodal officers approved by the Development Commissioner.
It shall be the responsibility of such custodian to carry
out necessary verifications to ascertain genuineness of
information. Upon any employee ceasing to be on the rolls
of the unit, the unit shall request for cancellation of
identity card.
B. VISITORS
SEZs being
soft targets, damage that can be caused by terrorist
activities may be prohibitively high in terms of life and
property. It can also debilitate the industrial base of
the state. Past instances have shown that no institution
is free of this menace and there is no system that has not
been attempted to be subverted for destructive ends. As
all employees are properly vouched for, the potential
danger comes from visitors. Terrorist attacks occur
without notice and under many guises including apparently
“highly official ones”. The following practice shall
therefore be adopted without any deviation.
i.
Units functioning in the Zone are required to give
advance information to Security about their visitors and
they shall be allowed entry after proper identification
and issue of casual entry passes. Security shall maintain
a register of such intimations indicating time of
intimation, expected time of arrival and casual pass
details.
ii.
Visitors who seek entry without prior intimation
from units to shall be allowed entry only after a
responsible person from the Unit personally identifies the
visitor and gets entry pass issued. Security shall
maintain a separate register of such visits
iii.
While the above applies also to government
representatives who visit units upon their invitation,
surprise visits to units may have to be made by government
representatives in accordance with statutory requirements.
Such representatives shall first be required to obtain
clearance from DC (and in his absence from DDC) before
entering the zone. Details of all visits by government
representatives should be entered in a separate register.
Since this can cause unpleasantness at all times, security
staff are not to get into any argument but to draw
attention to the instructions in the matter.
C.
MATERIALS
Movements of materials into and out
of the Zone shall be regulated follows
Exempted Goods
The entry into and
exit from the Zone of imported/procured goods and export
goods will be regulated as per the SEZ Rules, 2006. Entry
shall be made in a register containing details of
procuring/despatching unit, transport document and vehicle
number. Should there be any need to examine the goods at
the gate, procedure laid down under SEZ Rules shall be
followed by authorized officer. Security staff are
required to render assistance to authorised officers.
Other goods
Materials belonging
to the entrepreneurs and contractors not covered by SEZ
Rules, 2006 will be allowed in or out only under their
written authority with a copy marked to Specified Officer.
Such written authority will give full description of the
goods being taken out, and quantity thereof. Bona fide
personal goods of employees and laptops/mobile phones
shall be allowed free movement.
In case of situations
not covered by above provision, security staff shall seek
instructions from the Security Officer or any other
competent officers of the Zone Administration.
D.
VEHICLES
i.
The Security staff will ensure that vehicles do not
enter the Zone without a valid pass. Passes for regular
vehicles shall be in the form of stickers issued against
specific requisition made by responsible official of the
units to the nodal officer. Each sticker shall have a
distinctive number on the face with the vehicle number in
full on the obverse. A register of such vehicles with
details of ownership shall be maintained by security wing.
All other vehicles shall be issued with casual entry
passes only upon receipt of prior intimation from unit or
by personal identification made by responsible official of
the unit. This shall not apply to government vehicles
carrying representatives invited by the unit or cleared by
the DC/DDC.
ii.
It shall be the responsibility of the Security
Guards to check all the vehicles entering the zone.
iii.
Separate registers in the format given should be
maintained to record all inward and outward movement of
vehicles.
iv.
Gate Passes shall be checked to ensure the goods
bought in or taken out of the Zone are authorized and
permitted as per para C.
-
All outgoing vehicles shall be
thoroughly searched except when goods are taken out
under Customs seal.
vi.
If any vehicle is found to carry goods
unauthorisedly, the same will be detained and handed over
to the authorised officer after completing security
formalities like noting the vehicle registration details,
name of driver and any other relevant information. A
written statement from the person so detained with his/her
signature affixed may be taken.
E
GENERAL
- Any unusual occurrence in the vicinity of the Zone
will be reported immediately to the authorities
concerned and prompt action taken by security staff to
protect the zone.
- Security shall ensure that stores, offices, etc are
locked after working hours.
- Security staff shall give special attention to costly
materials left unattended where there is a possibility
of theft.
- Security shall pay attention to dangerous stacking of
materials, littering or storage in common areas and
shall take prescribed action.
- Security shall note any unauthorized personnel
tampering with electricity, water, telephone and other
installations.
- Security shall take charge of any personal property
found on Zone premises and record it in the diary with
description of the property and all other relevant
details. The entry should be signed by the finder of
the property to attest its correctness.
F. MISCELLENEOUS
i.
The Security staff will not discuss instructions of
confidential nature with anyone outside the Security
department.
-
They shall always turn up smartly
for duty.
iii.
During labour problems/strikes/unrest, Security
staff should not become involved in any dispute with the
striking employees.
iv.
They shall keep liaison with the Police authorities
to maintain law and order in and around the Zone.
-
They shall render assistance to the
authorised officers in the discharge of their duties.
-
They shall ensure that all
regulations for security and safety of the Zone are
properly enforced.
-
They will ensure that no one
writes/sticks bills on the Security wall.
viii.
In case of Fire, or accidents the Security staff
shall alert the authorities concerned and render all
possible assistance to combat fire and save lives.
ix.
The Security staff shall keep a Log book (Diary) to
record all occurrences concerning the Zone. It is
essential that full and accurate information is recorded.
-
The following acts of the Security
staff will be taken as a very serious misdemeanour:-
a)
Sleeping while on duty
b)
Attending duty after taking alcoholic drinks
c)
Willful negligence of duty;
d)
Help to take out materials from the Zone without
proper authority
e)
Gambling; and
f)
Doing anything injurious to public order or
displaying indecorous behaviour
G. SPECIAL PROVISIONS FOR IT ZONES
IT/ITES Zones are
dedicated to IT companies. Physical exports are not made
by the units and the nature of employees minimizes the
scope of illicit removal of exempted goods. Moreover,
internal security systems of the units are aimed at
ensuring the total integrity of their material and data
control system. In view of this, control over movement of
personnel out of such zones shall be exercised without
personal intrusion. Developers and units are advised to
install CCTVs at vantage points and to which security
staff and authorized officers shall have unlimited access.
Special watch should kept at the exit gate for individuals
observed on CCTV to be carrying materials on their person.
H. CONCLUSION
-
Additions or amendments to the
above orders will be made in writing.
ii.
The above instructions do not touch on all
circumstances, which may call for the attention of the
Security staff. Where a situation arises and none of the
specific instructions apply to it, members of the Security
staff will be expected to use intelligence, imagination
and discretion to ensure it is dealt with satisfactorily
in consultation with the nodal officer.
iii.
Any violation of the above orders shall be
construed as a breach of the SEZ Act, 2005 and SEZ Rules,
2006 with consequential actions.
-
Any difficulty faced in
implementing the above may be brought to the notice of
the undersigned for remedial action.
(C
J Mathew)
Development
Commissioner
